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Year-end financial close: document request

Request W-2/1099 prep support, inventory, fixed assets, loan statements, and other year-end items bookkeepers need before tax-ready financials.

Begin on our free tier. Upgrade when you need more.

What this template is for

Year-end is when missing documents hurt most: 1099 support, inventory, loan amortization, and fixed asset additions. This request aligns client expectations with what your team needs to close the books and hand off clean numbers to tax.

When to use it

  • Calendar or fiscal year-end closes.
  • Before CPA tax prep when you want reconciled TB support.
  • First year with a new client so they learn your rhythm.

Tips

  • Trim sections that do not apply (e.g. no inventory, no contractors).
  • Add your firm’s 1099 threshold and deadline in the cover email when you send the request.

Checklist preview

What this template asks for

These items are cloned into your workspace when you use the template. Edit anything before you send.

7 items

  1. Trial balance / financials through year-end date (draft OK)

    File upload

    If your team generates this internally, mark waived and note in timeline.

  2. Loan and line-of-credit statements (all lenders)

    File upload

    Statements showing balance and activity for the full year.

    Include new loans closed during the year.

  3. Fixed asset purchases over your capitalization policy

    File upload

    Invoices or closing statements for equipment, vehicles, software capex, leasehold improvements.

    If you have no cap policy yet, ask for purchases over $2,500 as a starting point.

  4. Inventory count or valuation support (if applicable)

    File upload

    Count sheets, third-party valuation, or perpetual inventory export.

  5. 1099 contractor summary

    Long answer

    Names, TINs on file, amounts paid for the calendar year, and whether they are LLCs.

    Align with your firm’s 1099-NEC threshold before sending.

  6. Payroll W-2 preview or fourth-quarter payroll reports

    File upload

    Helps true-up wages, benefits, and clearing accounts before final close.

  7. Significant estimates or judgments this year

    Long answer

    Bad debt, revenue cut-off, warranty reserves, etc.

    Short bullets are enough; attach board minutes if relevant.

Add this to your workspace, then send when you are ready

We save it as a template so you can adjust items, choose a client, and send like any other request.