Test beta — RequestHarbor is in a private testing period. All data will be wiped before public release.

Template library

Accounts payable: period close backup

Pull open AP detail, unmatched receipts, accrual support, and vendor statement reconciliations for a clean AP close.

Begin on our free tier. Upgrade when you need more.

What this template is for

AP closes drag when receipts are not matched, credit memos float, and accruals lack invoices. This checklist asks for the subledger tie-out package your team needs before signing off on payables.

When to use it

  • Month-end alongside bank recs.
  • Before audit or quality of earnings when AP is material.

Tips

  • Ask clients to freeze new vendor adds for 24 hours during close if your process allows.

Checklist preview

What this template asks for

These items are cloned into your workspace when you use the template. Edit anything before you send.

5 items

  1. AP aging / unpaid bills detail (period-end)

    Required File upload

    Should agree to the GL control account.

  2. Unapproved or unposted bills in workflow

    File upload

    Screenshot or export of queue with ages.

    If you have no approval workflow, note N/A in the next field.

  3. Vendor statements for top balances or long-open items

    File upload

    Prioritize vendors you reconcile actively.

  4. Accrual invoices not yet received (goods or services received, no bill)

    Long answer

    Table: vendor, estimate, GL account, supporting evidence.

  5. Known disputes, credits pending, or duplicate payments

    Long answer

Add this to your workspace, then send when you are ready

We save it as a template so you can adjust items, choose a client, and send like any other request.